Quick Tips for Maintaining Your Copier

Not a lot of thought goes into the use of your copier until it breaks down. Instead of having to replace your copier with a new one, practice maintenance habits to keep your equipment running. Here are a few ways to take care of your copier.

Maintenance is Good Cents


Don’t underestimate that such a small part of a copier could cause a significant amount of damage. You might think you’re saving money at the moment, but in the long run, you will spend more to fix your copier.


Regular cleaning can extend the life of your copier. Wipe the exterior with a soft cloth and the scanner bed with a glass cleaner. Clean interior parts to the extent that you know you will not damage anything. Removing debris and dust buildup will prevent damage and malfunctions.

Enlist a Service Provider

While you can maintain your copier and keep the parts clean, a service technician will be able to run full diagnostics. A regularly scheduled check up is a preventative measure that will keep your office from experiencing a broken copier and decreased productivity.

Keep track of mistakes

A lot of times we put up with a malfunctioning copier because small errors begin to seem normal. A good practice to put in place is a designated location for notes on when your copier makes a mistake. This way someone can review the records regularly, and if documents continue to print with errors, the notes can be passed on to a technician.

Taking care of your equipment is common sense, but it can be easy to take it for granted. Getting in the habit of cleaning and keeping track of issues can put you ahead of a malfunction.

For more information on copiers and other office equipment, call us today!