Managed Print Services is a collection of solutions designed to improve workplace and printer fleet productivity while also lowering print costs. It's a tough order to fill, but Managed Print Services providers know how to tie their solutions together to bring about drastic, organization-wide change for the better.
But first—the critical step number one—your Managed Print Services assessment.
An MPS Assessment Overview
Managed Print Services assessments begin with the understanding that any attempt at lowering costs and creating new efficiencies won't be as effective without a baseline measurement. Here's how they'll approach the need to gain insight into your current situation.
- A detailed inventory. Many organizations don't keep a comprehensive list of their printer fleet. New equipment may have been added to the fleet over time, some of it through under-the-radar purchasing by panicked employees trying to complete a project. With no one overseeing print management, an equipment inventory may be long overdue. Managed Print Services teams will asses the number, condition, remaining service life, and capabilities of your existing fleet.
- A workflow analysis. Does your fleet match your workflow requirements? Managed Print Services experts can reconfigure your print infrastructure to improve productivity, eliminating or relocating equipment to serve your team better.
- Remote data collection. Insight into print volumes and user behaviors is valuable information for Managed Print Services professionals. When presented with hard numbers showing print volumes by department, user, and device, they'll provide you with practical, easy-to-implement solutions to bring those numbers in line with reasonable business expectations.
Managed Print Services companies don't stop working for you after the assessment period. Their solutions are ongoing, scalable, and customizable to meet your company's changing requirements. To learn more about the ins and outs of a Managed Print Services assessment as well as the continuing advantages, contact us at Allen Business Machines today!